Easy to use, CPA approved, affordable online Per Diem calculator for Pilots, Flight Attendants, and Flight Engineers.
Now, with automatic synchronization to SkedPlus crew scheduling software, you Per Diem calculation is only minutes away. Non-SkedPlus crew members can utilize our online calendar to quickly enter and compute their Per Diem.
Since crew members are always on the go, we provide you with true user flexibility. You can choose to enter and track your calculated Per Diem daily, monthly or once a year. With our running month-to-date and year to date Per Diem calculator, you’re kept up to date on where your deduction stands
We eliminate all the guess work…..with our built in drop down menu system for crew expenses, recording and tracking those transactions is a breeze. Tired of savings the receipts you need at tax time? Use our picture upload feature to attach digital receipts to specific expenses. Each receipt will print in conjunction with your year end expense report.
Use the year end report generator for instant access to quick summary reports, a detailed substantiation of your trips and crew expenses, or an illustrative tax form 2106 detailing the correct recording of your deductions on your tax return. Free Per Diem Reports calculate every Per Diem deduction utilizing both the Federal Standard Rate AND the City-By-City Specific Rate, and automatically determines the most favorable deduction for you.
Creating an account Is as easy as clicking on the “Sign Up Today!” button. It’s FREE, and you’ll be able to start using the site immediately.
Sync Schedule is available to all crew members working for carriers that utilize SkedPlus scheduling software. Once you have set up your profile, your trip information will be imported to Freeperdiem.com, and will update automatically each time you log-in to the site. Non-SkedPlus crew members can choose to enter overnight information daily, weekly, monthly, or once a year. Our mobile device friendly interface makes logging and tracking your trips a breeze.
Utilize our integrated Expense Calendar to record your non-reimbursed employee expenses. With the easy to use drop down menu system, we take the guess work out of the expense deduction. Keep in mind that use of the Expense Calendar is optional. However, expenses properly logged in the calendar may alleviate the need for you to retain copies of some receipts supporting those expenses. Should your expense still require that a receipt be retained to support the deduction, use our digital upload option to save a copy of your receipt online, and have it printed along with your year end expense report.
Your Free Standard Rate Per Diem Summary report and Crew Expense Summary Report can be generated once all trip and expense information has been recorded for the year. Each report will include a FREE tax assessment including a projected tax savings calculation utilizing City-by-City per diem rates in lieu of Standard Rates. Should the tax savings exceed the cost to upgrade your account, you will be given the option to pay the annual upgrade fee to access the City-by-City report. An account upgrade will also be required if you wish to access the detailed Per Diem and Crew Expense Reports that may be required by certain tax authorities in the event your return is audited.
According to the Internal Revenue Service, Crew Members are entitled to deduct professional and travel related expenses incurred in their profession. At Free Per Diem we keep track of the constantly changing tax rules and per diem rates to ensure that your calculation is maximized and up to date.
The following parties each hold the following responsibility with respect to the per diem rates used for a US based tax deduction. The U.S. General Service Administration annually determines US based Per Diem Rates. The Department of Defense & Department of State determine Per Diem Rates for Alaska, Hawaii, Puerto Rico, American Somoa, Guam, Midway, Northern Mariana Islands, U.S. Virgin Islands, and other non-foreign areas outside the continental US. The Department of state established Per Diem rates for all other foreign areas.
The following list is for reference only. It should NOT be depended on to be an all inclusive listing of all Federal and/or State tax guidance governing crew member Per Diem and Employee Expense deductions.
At Free Per Diem we strive to eliminate all the guesswork and frustration from your per diem calculation. Each and every calculation is designed to address all tax related publications and pronouncements and utilizes the most up-to-date per diem rates from all applicable sources to ensure that your deduction is maximized. We not only save you HOURS of frustration, but also provide you with possibly $$THOUSAND$$ in tax savings.
A basic account is FREE, and includes a Standard Rate calculation summary at year end. This is a good option for those of you who would like to test out the site to see if you like it first, or to see if you qualify for any deduction before upgrading. FREE User accounts will have the option to UPGRADE if they wish to receive the City-by-City calculation totals and the detailed substantiation reports to be retained as support in the event of an IRS AUDIT.
UPGRADED Account users have the option to either prepay their account ($39.95 per year), or wait to upgrade their account on the December Calendar after importing / entering all their information ($49.95 per year).
The IRS permits crew members to deduct the HIGHER of the Standard Rate or the City-By-City Rate Per Diem Calculation. The IRS also requires that any deduction claimed on a return be substantiated in the event of an IRS audit. UPGRADED Accounts have full access to both the Standard Rate and City-By-City Rate Per Diem Calculation, as well as to fully substantiated Per Diem and Crew Expense reports. Don’t miss out on any part of your permitted deduction, and don’t risk an audit without having proper substantiation for your deductions!
Free Per Diem | © 2013